Our Privacy Policy was last updated on 30th August 2024.

This Privacy Policy describes Our policies and procedures on the collection, use, and disclosure of Your information when You use the Application, and informs You about Your privacy rights, and how the law protects You. We use Your Personal Data to provide and improve the Application. By using the Application, You agree to the collection and use of information in accordance with this Privacy Policy.

Definitions
The words capitalised have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or plural.

• "Application" means the software program provided by the Company downloaded by You on any electronic device, named iFieldnotes.

• "Company" (referred to as either "the Company", "We", "Us", or "Our") refers to iFieldnotes Limited.

• "Device" means any device that can access the Application, such as a computer, a cell phone, or a digital tablet.

• "Personal Data" is any information that relates to an identified or identifiable individual.

• "You" means the individual accessing or using the Application, or the company or other legal entity on behalf of which such individual is accessing or using the Application, as applicable.

Information Collection and Use
While providing the Application, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

• Email address

• Name

• Quantity of the usage of OpenAI GPT tokens

While we collect certain personal information for account creation and app functionality, your primary database is stored locally on your device. This means that your day-to-day usage data and personal notes are not accessible to us. 

Third Party Access

Our app uses the following third-party services:

• Google Play Services

• Google Analytics for Firebase

• Revenuecat for managing payment

• Google Maps API: Used for location-based features. 

• OpenAI API: Used for AI-powered analysis. 

• Open Weather Map API: Used for weather information.

 

While we carefully select our partners, we encourage you to review their privacy policies. These services may collect and process data according to their own terms. We do not control or are responsible for their data practices.

Use of Your Personal Data
The Company may use Personal Data for the following purposes:

• To manage Your requests: To attend and manage Your requests to Us.

• For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns, and evaluating and improving our Application, products, services, marketing, and Your experience.

Retention of Your Personal Data
The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain Your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.
The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Application, or We are legally obligated to retain this data for longer periods.

Law Enforcement
Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency).

Data Security

We implement industry-standard security measures to protect your data. This includes:

• Encryption of data in transit using SSL/TLS protocols

• Regular security audits and vulnerability assessments

• Access controls and authentication measures for our systems

However, no method of electronic storage or transmission is 100% secure, and we cannot guarantee absolute security.

Consent
By using the Application, You consent to the processing of Your information as set forth in this Privacy Policy now and as amended by Us. You can stop all collection of information by uninstalling the Application and contact Us by email.

Children
The Application does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from children under 13 years of age. In the event we discover that a child under 13 has provided personal information, we will immediately delete this from Our system. If You are a parent or guardian and You are aware that Your child has provided Us with personal information, please contact Us so that we can take the necessary actions.

Changes
This Privacy Policy may be updated from time to time for any reason. We will notify You of any changes to the Privacy Policy by email with the new Privacy Policy. You are advised to consult this Privacy Policy regularly for any changes, as continued use is deemed approval of all changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us
If you have any questions or suggestions about this Privacy Policy, do not hesitate to contact Us at support@ifieldnotes.com.